CTN Public School

We collect personal information necessary to provide quality education and maintain school operations:

Information collected is used solely for legitimate educational and administrative purposes:

• Maintaining student enrolment records, academic progress, and performance reporting
• Communicating with parents regarding fees, events, results, and school notices
• Issuing certificates, ID cards, and official school documents
• Ensuring student safety and responding to medical emergencies
• Publishing school magazines, newsletters, or annual reports
• Complying with government and board regulations (e.g. CBSE / UP Board)
• Improving our educational programs, curriculum, and school services

CTN Public School does not sell, rent, or trade any personal information. Information may be shared only in the following circumstances:

• With educational boards or government authorities as legally required
• With teachers and staff strictly on a need-to-know basis
• With trusted third-party service providers bound by confidentiality agreements
• With medical personnel during health emergencies
• When required by law, court order, or governmental authority
• With your explicit written consent, for any other purpose

We take the privacy of children with the utmost seriousness and apply additional safeguards:

• Student data is accessible only to authorised school personnel on a need-to-know basis
• Photographs or creative work of students are never published publicly without written parental consent
• Students under 18 cannot independently consent to data processing — parental consent is always required
• We do not knowingly collect data from children through our website without parental consent
• Student records are kept strictly confidential in access-controlled systems

CTN Public School may capture photographs and videos during school events, competitions, and functions for use in:

• School prospectus, notice boards, and newsletters
• Official school website or social media pages
• Annual school magazine or commemorative publications

Parents or guardians who do not wish their child to be photographed for public use must submit a written request to the school administration.

We implement robust measures to protect personal data from unauthorised access, loss, or misuse:

• Physical records stored in secured, locked cabinets accessible only to authorised staff
• Digital data stored on password-protected, encrypted systems
• Staff trained regularly on data confidentiality and privacy obligations
• Access to sensitive student records is restricted and monitored
• Any data breach will be reported to affected individuals within 72 hours

We retain personal data only as long as necessary to fulfil the purposes for which it was collected or as required by law:

• Student Academic Records — retained for a minimum of 10 years after leaving school
• Financial Records — retained for 7 years per financial regulations
• Staff Employment Records — retained for 6 years after cessation of employment
• CCTV Footage — deleted within 30 days unless required for investigation

After the retention period, data is securely destroyed or anonymised. Parents may request access to their child's records at any time by contacting the school administration.

Parents, guardians, and students (as appropriate) have the right to:

• Access the personal information held about them by the school
• Request correction of any inaccurate or outdated information
• Withdraw consent for specific uses of information (e.g. photography)
• Request deletion of data no longer required (subject to legal obligations)
• Lodge a complaint if they believe their privacy has been breached

All requests and complaints should be submitted in writing to the School Principal.

Our school website uses cookies to improve your browsing experience:

• Essential Cookies — necessary for the website to function; cannot be disabled
• Analytics Cookies — help us understand how visitors use our site
• Preference Cookies — remember your language and accessibility settings
• Session Cookies — temporary cookies that expire when you close your browser

You can manage or disable cookies through your browser settings at any time.

CTN Public School reserves the right to update or modify this Privacy Policy at any time. Any significant changes will be communicated to parents and guardians through school circulars or notice boards.

Continued engagement with the school following such updates constitutes acceptance of the revised policy.