DBS International School

We collect personal information necessary to provide quality education and maintain school operations. This includes:

The information we collect is used solely for legitimate educational and administrative purposes:

• Managing student enrollment, academic progress, and performance reporting
• Communicating important school updates, events, and notices to parents and guardians
• Processing school fees, scholarships, and financial aid applications
• Providing medical assistance and maintaining student health records
• Ensuring the safety and security of all students and staff on school premises
• Complying with legal, regulatory, and governmental requirements
• Improving our educational programs, curriculum, and school services
• Publishing newsletters, school magazines, and promotional materials (with consent)

DBS International School does not sell, rent, or trade any personal information. Information may be shared only in the following circumstances:

• With affiliated bodies — Board of education, examination authorities, or accreditation bodies as required
• With trusted third-party service providers (IT systems, transport, catering) bound by confidentiality agreements
• With teachers and staff strictly on a need-to-know basis
• With medical personnel during health emergencies
• When required by law, court order, or governmental authority
• With your explicit written consent, for any other purpose

We do not share student data with third-party marketing or commercial entities under any circumstances.

We take the privacy of children with the utmost seriousness. As an educational institution serving minors, we apply additional safeguards:

• Student personal data is accessible only to authorised school personnel on a need-to-know basis
• Photographs, videos, or creative work of students are never published publicly without written consent from parents or guardians
• Students under 18 cannot independently consent to data processing — parental/guardian consent is always required
• We do not knowingly collect data from children through our website without parental consent
• Student records are kept strictly confidential and protected in access-controlled systems

From time to time, DBS International School captures photographs and videos during school events, competitions, and functions. These may be used in:

• School prospectus, notice boards, and newsletters
• Official school website or social media pages
• Annual school magazine or commemorative publications

Parents or guardians who do not wish their child to be photographed for public use must submit a written request to the school administration.

We implement robust technical and organisational measures to protect your personal data from unauthorised access, loss, theft, or misuse:

• All digital records are stored on encrypted, password-protected systems with role-based access control
• Physical records are kept in secured, locked cabinets accessible only to authorised personnel
• Our school network is protected by enterprise-grade firewalls and intrusion detection systems
• Regular staff training is conducted on data protection and safe data handling practices
• Annual security audits and risk assessments are carried out by independent experts
• Any data breach will be reported to affected individuals and relevant authorities within 72 hours

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law:

• Student Academic Records — retained for a minimum of 10 years after the student leaves the school
• Financial Records — retained for 7 years in accordance with financial regulations
• Staff Employment Records — retained for 6 years after cessation of employment
• CCTV Footage — typically deleted within 30 days unless required for investigation
• Website Logs — retained for no more than 12 months

Upon expiry of the retention period, data is securely deleted or anonymised in accordance with best practice guidelines.

Parents, guardians, adult students, and staff have the following rights regarding their personal data held by DBS International School:

• Right to Access — request a copy of all personal information we hold about you or your child
• Right to Rectification — request correction of inaccurate or incomplete personal data
• Right to Erasure — request deletion of data no longer needed (subject to legal retention obligations)
• Right to Object — object to the processing of your data for certain purposes
• Right to Withdraw Consent — where processing is based on consent, you may withdraw it at any time
• Lodge a complaint if you believe your privacy has been breached

All requests and complaints should be submitted in writing to the school principal or Data Protection Officer.

Our school website uses cookies to improve your browsing experience. We use the following types of cookies:

• Essential Cookies — necessary for the website to function properly; cannot be disabled
• Analytics Cookies — help us understand how visitors use our site (e.g. Google Analytics)
• Preference Cookies — remember your language and accessibility preferences
• Session Cookies — temporary cookies that expire when you close your browser

You can manage or disable cookies through your browser settings at any time. Disabling certain cookies may affect website functionality.

DBS International School reserves the right to update or modify this Privacy Policy at any time. Any significant changes will be communicated to parents and guardians through school circulars, the parent portal, or notice boards.

Continued engagement with the school following such updates constitutes acceptance of the revised policy.